Author: Richard Parsons
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Odstock Parish Council

Dear Councillor,
You are hereby summonsed to attend the annual meeting of Odstock Parish Council to be held after the Annual Parish meeting starting at 7:00pm on Thursday, 10 May 2012 in The Radnor Hall, Bodenham.

Yours faithfully, R P Parsons - Parish Clerk - Tel: 01794 341405 - www.sp5.org/odstock/opc/

Prior to the commencement of the Annual PC meeting, the Annual Parish Meeting will be held.

A Parish Meeting may, by law, discuss all parish affairs and pass resolutions about them.

                 AGENDA published on 6 May

1: Election of a) Chairman and b) Vice-Chairman. c) Declarations of acceptance of office.

2: To receive and consider acceptance of apologies for absence.

3: To receive any Declarations of a) Personal Interest, or b) Personal and Prejudicial Interest.

4: To confirm procedures for delegating Odstock PC’s statutory functions. LGA 72 s.101 refers.

5: Meeting Dates: 6 September, 6 December, 7 February 2013 and 9 May for the Annual meetings.

6: To approve Minutes of the Ordinary Council meeting held on 9 February 2012.

7: Nunton Field: To consider matters as follows: a) A Management Sub-Committee report to include:
     b) Grass Cutting contract for 2012-13. c) Pavilion availability. d) Play Area Safety Inspection. 
	
8: Community Initiatives: a) To receive a report from the Radnor Hall Committee. b) Jubilee Grant Award.
     c) Odstock Recreation Field – Progress report. d) Village Notice Boards – Refurbishment report.
     e) Small Holdings and Allotments Act 1908, s23(2) – To consider a parishioner’s request for Allotments.
     f) Jubilee Gardens – To consider riverbank maintenance, quotations and grant opportunities.

9: Transport, Roads and Footpaths: a) Wiltshire Council’s Parish Steward/Parish Co-ordinator’s report.
     b) To receive the traffic monitoring report. c) Community Area Transport Group meeting on 17 May.
     d) Proposed improvements and funding options for the Avon Way footpath stiles and kissing gates. 

10: Planning: To review the schedule of planning applications dated 4 May – No new applications.

11: Reports & Correspondence: a) Wiltshire Council. b) Local Area Board. c) Police. d) WALC. 
     e) Local Agenda 21. f) Community First. g) Cranbourne Chase & West Wilts Downs AONB Forum.

12: Finance: a) To consider the renewal of the PC's Insurance Policy with Zurich Municipal for £348.78p. 
     b) To review and confirm membership of the Wiltshire Association of Local Councils for 2012/13 at £184.56p.
     c) To review and agree a budget for 2012/2013 including a Chairman's allowance of £100.
     d) To approve the accounts for y/e 31 March 2012 and the governance statements in the Annual Return.
     e) To confirm and authorise for payment a schedule of accounts dated 10 May.

13: a) AOB – for information only. b) To confirm 6 September as the date of the next Ordinary OPC meeting. 

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This Meeting of ODSTOCK PARISH COUNCIL is on

THURSDAY, 10 MAY 2012

ALL ARE WELCOME TO ATTEND