Odstock Parish Council

Dear Councillor,
You are hereby summonsed to attend the annual meeting of Odstock Parish Council to be held after the Annual Parish meeting starting at 7:00pm on Wednesday, 11 May 2011 in The Barker Room, Nunton.

Yours faithfully, R P Parsons - Parish Clerk - Tel: 01794 341405 - www.sp5.org/odstock/opc/

Prior to the commencement of the Annual PC meeting, the Annual Parish Meeting will be held.

A Parish Meeting may, by law, discuss all parish affairs and pass resolutions about them.

                     AGENDA published on 7 May

1: Election of a) Chairman and b) Vice-Chairman. c) Declarations of acceptance of office.

2: To receive and consider a) acceptance of apologies and b) candidates for co-option to the Office of Councillor.

3: To receive any Declarations of a) Personal Interest, or b) Personal and Prejudicial Interest.

4: To confirm procedures for delegating Odstock PC’s statutory functions. LGA 72 s.101 refers.

5: Meeting Dates: 7 September, 7 December, 8 February 2012 and 9 May for the Annual meetings.

6: To approve Minutes of the extraordinary Council meeting held on 20 March 2011.

7: Nunton Field: To consider matters as follows: a) A Management Sub-Committee report to include:
     b) Grass Cutting. c) Pavilion availability. d) Play Area and Safety Surface Maintenance. e) Signage.
	
8: Community Initiatives: a) To receive a report from the Radnor Hall Committee. b) Royal Wedding Parties.
     c) Community Plan Working Party – Report on the 12 April meeting.
     d) Jubilee Gardens – To consider riverbank maintenance, bench repairs and accessibility.

9: Transport, Roads and Footpaths: a) Wiltshire Council’s Parish Steward/Parish Co-ordinator’s report.
     b) Transportation of effluent from the Nunton dairy. c) Parking on the Odstock road near to the hospital.
     d) Jubilee Gardens footpath extension project. e) Community Area Transport Group meeting on 17 May. 

10: Planning: To review the schedule of planning applications dated 7 May – No new applications.

11: Reports & Correspondence: a) Wiltshire Council. b) Local Area Board. c) Police. d) WALC. 
     e) Local Agenda 21. f) Community First. g) Cranbourne Chase & West Wilts Downs AONB Forum.

12: Finance: a) To consider the renewal of the PC's Insurance Policy with Zurich Municipal for £361.88p. 
     b) To review and confirm membership of the Wiltshire Association of Local Councils for 2011/12 at £178.36p.
     c) To review and agree a budget for 2011/2012 including a Chairman's allowance of £100.
     d) To approve the accounts for y/e 31 March 2011 and the governance statements in the Annual Return.
     e) To confirm and authorise for payment a schedule of accounts dated 11 May.

13: a) AOB – for information only. b) To confirm 7 September as the date of the next Ordinary OPC meeting. 

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This Meeting of ODSTOCK PARISH COUNCIL is on

WEDNESDAY, 11 MAY 2011

ALL ARE WELCOME TO ATTEND