Author: Richard Parsons
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Odstock Parish Council

Dear Councillor,
You are hereby summonsed to attend the annual meeting of Odstock Parish Council to be held following the Annual Parish meeting starting at 7:00pm on Wednesday, 13 May 2009 in The Barker Room.

Yours faithfully, R P Parsons - Parish Clerk - Tel: 01794 341405 - www.sp5.org/odstock/opc/

Prior to the commencement of the Annual PC meeting, the Annual Parish Meeting will be held.

A Parish Meeting may, by law, discuss all parish affairs and pass resolutions about them.

                     AGENDA published on 9 May

1: Election of a) Chairman and b) Vice-Chairman. c) Declarations of acceptance of office.

2: To receive and consider acceptance of apologies.

3: To receive any Declarations of a) Personal Interest, or b) Personal and Prejudicial Interest.

4: To confirm procedures for delegating Odstock PC’s statutory functions. LGA 72 s.101 refers.

5: Meeting Dates: 9 September, 9 December, 10 February 2010 and 12 May for the Annual meetings.

6: To approve Minutes of the Council meeting held on 11 February 2009.

7: Matters arising - to review progress against previously made resolutions:
     a) The Skip in the Nunton Recreation Field. b) Maintenance at Shepherds Close. c) Refurbishment of Pavilion.

8: Nunton Field: To consider matters as follows: a) A Management Sub-Committee report to include:
     b) Grass Cutting. c) Pavilion Maintenance. d) Play Area and Safety Surface Maintenance. e) Signage.
	
9: Community Initiatives: a) To receive a report from the Radnor Hall Committee. b) The PPW-B power order.
     c) Parish Boundary Walk – This will start from the Nunton Field at 9:00am on Saturday, 16 May.

10: Transport, Roads and Footpaths: a) WCC Parish Steward's report.  b) Road resurfacing schedule 2009.

11: Planning: S/2009/0525 - Convert first floor of existing garage into….…... at 112 High Street, Bodenham.
      S/2009/0540 - Erection of single-storey side and rear extensions………... at 2 Clearbury Close, Odstock. 

12: Reports & Correspondence: a) Wiltshire Council. b) Local Area Board. c) Police. d) WALC. 
     e) Local Agenda 21. f) Community First. g) Cranbourne Chase & West Wilts Downs AONB Forum.

13: Finance: a) To consider the renewal of the PC's Insurance Policy with Zurich Municipal for £369.54p. 
     b) To consider and set the level of the Chairman's allowance for 2009/10 at £100. 
     c) To confirm the re-appointment of the PC’s Internal Auditor and to receive the accounts for 2008/09.
     d) To review spending against the agreed budget and consider the external auditor’s report for 2007/08.
     e) To confirm and authorise for payment a schedule of accounts dated 13 May.

14: a) AOB – for information only. b) To confirm 9 September as the date of the next Ordinary OPC meeting. 

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This Meeting of ODSTOCK PARISH COUNCIL is on

WEDNESDAY, 13 MAY 2009

ALL ARE WELCOME TO ATTEND